Moving is a challenging task no matter if you are moving your home or your office. The best way to have a successful relocation is to start planning early. There are different reasons for moving an office like better location, bigger office, or cheaper rent, etc. Whatever the reason is, you should make a good plan so you can organize your commercial relocation easily and without stress. If you want to have a stress-free relocation, make sure you have on your side reliable movers NY residents recommend. They will handle everything and you can concentrate on your work.
Make a plan for the commercial relocation
A good relocation plan is key for a successful move. You should plan ahead for everything:
- find a new office before the commercial relocation
- inform your employees
- inform your clients and partners too
- hire reliable movers
If you are a big company you can solve this by contacting your movers and let them conduct your move. But, if you are a small or start-up company, chances are that you will have to do it all by yourself. Start by setting your budget to see how much you can spend on your relocation. You will be needing a moving truck, storage services, packing your office inventory, etc. Think about every aspect so you can relocate as soon as possible.
When you find a new space for your business, you should make a plan of rooms. Plan the reception, work desks, photocopying machines, lunch and breakout areas, as well as the meeting rooms on your new office space. Consider placing the departments and areas in the most efficient way.
Firstly you should get rid of unnecessary items. Empty out all the offices, pack delicate company computers, and ensure that sensitive documents don’t get lost. You will certainly find your files, paperwork, and other documents in some drawers or cabinets that are accumulated over time and that you do not need anymore. Find out what your company’s protocol is regarding the old documents so you can shred them or file some of the documents that you should keep. It would be good to keep the most confidential documents with you. Tag or bundle your documents and paperwork together, and mark them with some marker too. If it seems easier for you can collect all the important documents inside a plastic bag or cardboard box.
Packing your office inventory
Throw away dried up pens, mostly filled notepads, paperclips, and any other item that you won’t be needing in your new office. To pack your inventory, you will be needing a lot of packing supplies like cardboard boxes, plastic bins, bubble bags, packing tape, a dolly, etc. This can be really challenging, so it would be good to search for some of the movers and ask for packing services in NY. You will not have to search for packing supplies and carry heavy boxes.
Be careful when packing your office electronic equipment, computers, printers, office phones, wireless routers, printers, and fax machines. These are the most valuable items, so they should be treated with special care. When packing computers, make sure all the wires are disconnected from all of its parts and pack each component carefully. Wrap and secure computer monitors, mouses, keyboards. If you are using laptops at your office then use the original laptop bag to pack them.
Before packing the office desk, it’s better to disassemble it. Unscrew and remove all the drawers, racks, and other parts. Make sure to keep all the screws and bolts in a Ziploc bag to prevent from losing them. Before packing filing cabinets, make sure all cabinets are locked. When you get to your new location, you’ll have an enormous number of boxes to sort through. Make sure to label all the boxes and plastic bags. You can sort them by department, employee, floor, or by the content inside.
Inform your employees about your commercial relocation
It is good to have good communication with your employees. Make sure you inform them on time about the relocation. Plan a meeting. Inform the whole office of the moving date and the new office address. You can include your employees in the process of relocation, not to put pressure on them and give them some additional work. But to make together a relocation strategy. Give them the new address and all the necessary detail so they can get acquainted with the new working environment.
Inform your clients and partners
This is also important for your business. Inform your clients and partners about your new address. Explain if there are any delays or disruptions of services because of the move. You do not want to have some losses because of the relocation. This is why it is the best decision to hire commercial movers NY residents always hire. You will have an efficient relocation and your work will not suffer.
Hire reliable movers
Having reliable movers on your side will make your relocation stress-free and efficient. A reliable moving company will have an appropriate vehicle that suits your needs and will safely relocate all your office inventory. They will already have all the packing supplies and tools if you need to disassemble some of your office furniture. You will be also provided with insurance. Which is really important. Do the research, contact several moving companies to find movers that suit your needs and your budget. Hiring professionals will help you have more time to focus on your work, let you inform your clients, and make a new business strategy.
Moving your office can really affect your business. So, make a good plan for this commercial relocation. Start early with preparations and get some help so you can continue working soon. In the end, time is money, so prepare well your office move.
